Difference between revisions of "GUIDES ON CONTACTING PURCHASERS"
From crazysales
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{| class="wikitable" | {| class="wikitable" | ||
|- | |- | ||
| − | ! style="background: | + | ! style="background:BLACK" colspan="3" | <span style="color:#FFFFFF">'''ITEM-RELATED CASES THAT NEED TO BE FORWARDED TO PURCHASERS & TECHNICAL'''</span> |
|- | |- | ||
| − | ! style="background: | + | ! style="background:Gray"| '''TYPE''' |
| − | ! style="background: | + | ! style="background:Gray"| '''SCENARIO''' |
|- | |- | ||
! scope="row"|Product Inquiry | ! scope="row"|Product Inquiry | ||
| Line 34: | Line 34: | ||
|- | |- | ||
! scope="row"|Item Restocking | ! scope="row"|Item Restocking | ||
| − | |style=|- Confirming | + | |style=|- Confirming when will the item back in stock for non-discontinued items |
|- | |- | ||
! scope="row"|No Manual | ! scope="row"|No Manual | ||
|style=|- If manual is missing from the package, no soft copy of manual in FAQ's, Manual index or listing page | |style=|- If manual is missing from the package, no soft copy of manual in FAQ's, Manual index or listing page | ||
| + | |} | ||
| + | |||
| + | |||
| + | '''NOTES: EXEMPTIONS''' | ||
| + | * All cases/concerns for drop-ship items from China ( Steve, Sarya, Skye, Kenny ) should be coordinated with the purchasers except when cancelling an order that is not yet exported for label printing. | ||
| + | *All cases/concerns for local / Vincent Fang items should be immediately added to the form https://docs.google.com/forms/d/e/1FAIpQLSdXsP75IQKPcyq5y8ZHBtr4j3Ebo1_53QPCpGrHSnJC72uccA/viewform and forwarded to VFANG Team. | ||
| + | |||
| + | |||
| + | |||
| + | |||
| + | |||
| + | {| class="wikitable" | ||
| + | |- | ||
| + | ! style="background:IndianRed" colspan="3" | <span style="color:#FFFFFF">'''NON-ITEM RELATED CASES THAT DO NOT NEED TO BE FORWARDED TO PURCHASERS / TECHNICAL'''</span> | ||
|- | |- | ||
| + | ! style="background:FireBrick"| '''TYPE''' | ||
| + | ! style="background:FireBrick"| '''SCENARIO''' | ||
| + | |- | ||
| + | ! scope="row"|Courier / Delivery Issues | ||
| + | |style=|- Delivered to Wrong Address<br/> | ||
| + | - Lost in Transit<br/> | ||
| + | - Delayed Deliveries<br/> | ||
| + | - Item Not Received<br/> | ||
| + | - Short/Partial Delivery<br/> | ||
| + | - Overweight / Oversize Parcels<br/> | ||
| + | - Outside Courier's Serviceable Area<br/> | ||
| + | |- | ||
| + | ! scope="row"|Wrong Item | ||
| + | |style=|- Wrong kitting part delivered<br/> | ||
| + | - Wrong unit or SKU received | ||
| + | |- | ||
| + | ! scope="row"|Out of Stock | ||
| + | |style=|- Warehouse confirmed item is out of stock | ||
| + | |- | ||
| + | ! scope="row"|Change of Mind | ||
| + | |style=|- Order sent but customer cancelled / refused / did not like it<br/> | ||
| + | - Customer ordered by mistake, item did not fit requirements<br/> | ||
| + | - Item was RTS due to wrong address / failed attempted delivery and customer asked for refund | ||
| + | |- | ||
| + | ! scope="row"|Cancel Order | ||
| + | |style=|- Customer requested to cancel prior to sending out<br/> | ||
| + | - Status is 'Sent' but warehouse confirmed not sent and customer wants to cancel<br/> | ||
| + | - Non-deliverable (customer has no alternative address)<br/> | ||
| + | - Postage issues (customer not willing to pay shortfall)<br/> | ||
| + | |- | ||
| + | ! scope="row"|Dispatch Error | ||
| + | |style=|- Warehouse confirmed item not sent | ||
| + | |- Missing quantity for multiple item orders (not sent) | ||
| + | |- | ||
| + | ! scope="row"|Non-deliverable | ||
| + | |style=|- Warehouse or courier confirmed item cannot be delivered to customer's location | ||
| + | |- | ||
| + | ! scope="row"|RTS (More to Pay) | ||
| + | |style=|- Item RTS due to wrong/incomplete address, failed attempted delivery, not collected from Post Office / Depot | ||
| + | |} | ||
| + | |||
| + | |||
| + | |||
| + | '''NOTES: EXEMPTIONS''' | ||
| + | * All cases/concerns for drop-ship items from China ( Steve, Sarya, Skye, Kenny ) should be coordinated with the purchasers except when cancelling an order that is not yet exported for label printing. | ||
| + | *All cases/concerns for local / Vincent Fang items should be immediately added to the form https://docs.google.com/forms/d/e/1FAIpQLSdXsP75IQKPcyq5y8ZHBtr4j3Ebo1_53QPCpGrHSnJC72uccA/viewform and forwarded to VFANG Team. | ||
| + | |||
| + | |||
| + | |||
| + | |||
| + | Approved by: Arthur Mataya Jr., Assistant Operations Manager (Aug-10-2021) | ||
Latest revision as of 11:27, 3 October 2023
| ITEM-RELATED CASES THAT NEED TO BE FORWARDED TO PURCHASERS & TECHNICAL | ||
|---|---|---|
| TYPE | SCENARIO | |
| Product Inquiry | - To get any information not provided on the listing page and product catalog FAQ's | |
| Damaged | - Item DOA (to improve packaging) | |
| Package related concerns | - Damaged packaging | |
| Faulty | - Faulty Items (functionality) - Defective Items (physical defects/damages) | |
| Not as Described | - Specified on the listing but contrary to the actual item received | |
| Quality Issues | - Defects, deficiencies, or significant variations in the final product's expected performance or appearance. | |
| Missing Part/s | - Confirmed missing part - Wrong part | |
| Listing Issue/Error | - Confirmed wrong listing information (Website to Actual) - Lack of significant information / specification that is vital for product usage | |
| Item Restocking | - Confirming when will the item back in stock for non-discontinued items | |
| No Manual | - If manual is missing from the package, no soft copy of manual in FAQ's, Manual index or listing page | |
NOTES: EXEMPTIONS
- All cases/concerns for drop-ship items from China ( Steve, Sarya, Skye, Kenny ) should be coordinated with the purchasers except when cancelling an order that is not yet exported for label printing.
- All cases/concerns for local / Vincent Fang items should be immediately added to the form https://docs.google.com/forms/d/e/1FAIpQLSdXsP75IQKPcyq5y8ZHBtr4j3Ebo1_53QPCpGrHSnJC72uccA/viewform and forwarded to VFANG Team.
| NON-ITEM RELATED CASES THAT DO NOT NEED TO BE FORWARDED TO PURCHASERS / TECHNICAL | ||
|---|---|---|
| TYPE | SCENARIO | |
| Courier / Delivery Issues | - Delivered to Wrong Address - Lost in Transit | |
| Wrong Item | - Wrong kitting part delivered - Wrong unit or SKU received | |
| Out of Stock | - Warehouse confirmed item is out of stock | |
| Change of Mind | - Order sent but customer cancelled / refused / did not like it - Customer ordered by mistake, item did not fit requirements | |
| Cancel Order | - Customer requested to cancel prior to sending out - Status is 'Sent' but warehouse confirmed not sent and customer wants to cancel | |
| Dispatch Error | - Warehouse confirmed item not sent | |
| Non-deliverable | - Warehouse or courier confirmed item cannot be delivered to customer's location | |
| RTS (More to Pay) | - Item RTS due to wrong/incomplete address, failed attempted delivery, not collected from Post Office / Depot | |
NOTES: EXEMPTIONS
- All cases/concerns for drop-ship items from China ( Steve, Sarya, Skye, Kenny ) should be coordinated with the purchasers except when cancelling an order that is not yet exported for label printing.
- All cases/concerns for local / Vincent Fang items should be immediately added to the form https://docs.google.com/forms/d/e/1FAIpQLSdXsP75IQKPcyq5y8ZHBtr4j3Ebo1_53QPCpGrHSnJC72uccA/viewform and forwarded to VFANG Team.
Approved by: Arthur Mataya Jr., Assistant Operations Manager (Aug-10-2021)
